KG Personnel is looking for a Receptionist & HR Administrator to join one of our clients on a 4 months fixed-term contract. This role will include the effective running of Reception and efficient administrative support to the Human Resources Department. Both aspects are of vital importance: to be the front representative of the Company for all visitors and new employees and to process HR-related data and documentation in an accurate and confidential manner.
Main duties include:
– Greeting and admitting all visitors, including clients, suppliers, contractors, etc.
– Operating switchboard – handling phone calls in a courteous and timely manner
– Taking detailed messages
– Processing incoming/outgoing mail
– Upkeep and appearance of reception, boardroom suite, lobby and kitchen areas
– Providing refreshments for meetings, ordering/collecting catering when necessary
– Clerical duties to include, but not limited to faxing, printing, photocopying, binding,
laminating, filing & retrieving documents
– On-boarding and induction of new employees (HR & H&S); being the first advocate of the Company for all new staff
– Assisting with employee queries
– Creating & maintaining personnel files; thorough understanding of confidentiality
– Creating and updating databases; accurate data input
– Creating & modifying documents such as letters (including those of legal weight), memos, posters, reports, presentations
– Creating Agency timesheets
– Employee enrolment, data entry and daily operation of Time & Attendance system
– Control and issuing IT equipment
– Verbal and written translations
Essential requirements:
– Must be fluent English and Polish or Romanian
– Previous administrative experience in a busy office environment
– IT skills
– Confidential and approachable
– Must have very good communication skills
– Excellent telephone manner
Working days/hours:
Mon-Thu 08:30-17:30
Fri 08:30-16:30
If you are interested and would like to apply for this role, please call our office or send a CV by 18th April 2021.
