KG Personnel are looking for a Purchasing Administrator in the Bedford area.

Department: Procurement

Responsible to: (Line Manager) Purchasing Supervisor

Salary & Benefits:

  • Contract type: Permanent
  • Salary / Wage per annum: £20K – 24K
  • Annual Leave Entitlement: 23 days + statutory Public Holidays
  • Hours of Work: 39 hrs per week

Job Description:

The scope of this role is to assist in process planning, implementing and controlling the complete operations of the Purchasing Department as efficiently as possible.


Duties & Responsibilities:

  • Ensure all items being procured have a relevant and accurate PO
  • All POs are correctly allocated to the specific area and job
  • Assist in the training of all staff within Procurement to the relevant standard
  • Ensuring COSHH documentation is obtained for all products and materials and delivered to the Health & Safety Advisor or relevant deputy
  • Minimum and maximum stock levels to be properly implemented and maintained on stock system
  • Follow up on all returns and credit notes where relevant
  • Ensure adequate procedures are in place for procurement and all personnel adhere to them
  • Provide stores with up to date information on all planned deliveries
  • Ensure sites are aware of all outstanding items and their estimated delivery dates
  • Building and maintaining good relationships with existing suppliers so the maximum efficiency can be obtained
  • Communicate with suppliers when required to ensure all deliveries are fulfilled and on time
  • Updating register of main contracts and databases for key suppliers
  • Action credit card payments when required and keep visa card spreadsheet updated
  • Answer queries from Accounts where necessary
  • Assist in identifying new suppliers
  • Help to review information about supplier performance or procurement program success


Occasional duties:

Supporting Purchasing Supervisor in developing a robust Procurement Department and in request to any other duties that your Manager may reasonably require.


Please send your CV to job@kgpersonnel.com